Privacy Notice
Last updated: November 2026
1Life Accounting ("we", "our", or "us"), a member of The 1Life Group, is committed to safeguarding the privacy and security of your personal data. This Privacy Notice explains how we collect, process, and protect your information when you visit our website (1lifeaccounting.com) or engage our accounting and advisory services, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Information We Collect
We may collect and process the following categories of information:
- Contact Enquiries: Name, work email address, telephone number, business entity name, and message details submitted through our consultation request forms.
- Client Engagement Data: Where you engage our services, corporate financial records, payroll details, VAT transaction data, and director/shareholder identification required for statutory compliance and anti-money laundering (AML) regulations.
- Technical Usage Data: Anonymised analytical data such as browser type, operating system, and pages visited, collected to maintain website stability and improve user experience.
2. How We Use Your Data
We process your personal information under the following lawful bases:
- Legitimate Interests: To respond to enquiries, schedule consultations, and provide tailored information regarding our services.
- Contractual Performance: To deliver agreed accounting, bookkeeping, payroll, and tax administration services.
- Legal Obligation: To comply with UK statutory regulations, including HMRC tax filings, Companies House statutory returns, and UK Anti-Money Laundering legislation.
3. Data Sharing and Confidentiality
We do not sell, rent, or trade your personal data. Data is only shared with trusted third parties where necessary to fulfill our professional duties — such as HMRC, Companies House, certified cloud software vendors (e.g. Xero), or where required by law.
4. Data Retention and Security
We employ robust technical and organizational security protocols to protect your personal data against unauthorised access, alteration, or disclosure. We retain client accounting records in accordance with UK statutory retention requirements (typically six years following the end of the relevant tax year).
5. Your Rights
Under UK data protection law, you have rights including the right to request access to your personal data, rectify inaccuracies, request erasure under certain conditions, or object to processing. To exercise any of these rights, please contact us at info@1lifeaccounting.com.
6. Contact Us
If you have questions regarding this Privacy Notice or our data processing practices, please write to us at:
1Life Accounting
33A Clare Road, Gilford, BT636AG
Northern Ireland, United Kingdom
Email: info@1lifeaccounting.com